Friday, Saturday & Bank Hols

 

Sunday to Thurs

 

Normal

Category
2

Category
3

 

Normal

Category
2

Category
3

Whole Hall (single room use not available Saturday)

All Day & Evening
Exclusive use
400.00
200.00
300.00
 
180.00
90.00
135.00
Morning only
50.00
25.00
37.50
 
45.60
22.80
34.20
Afternoon only
70.00
35.00
52.50
 
62.40
31.20
46.80
Evening only
150.00
62.50
100.00
 
90.00
45.00
67.50
Main Hall only (this option not available on Saturday)

All Day & Evening

200.00

100.00

150.00

 

140.00

70.00

105.00

Morning only

35.00

17.50

26.25

 

30.00

15.00

22.50

Afternoon only

65.00

27.50

41.25

 

48.00

24.00

36.00

Evening only

 

 

 

 

 

62.00

31.00

46.50

Function room only (Saturday booking only available if main hall is not in use)

All Day & Evening

82.00

41.00

62.00

 

78.00

39.00

58.50

Morning only

20.00

10.00

15.00

 

18.00

9.00

13.50

Afternoon only

25.00

15.00

20.00

 

24.00

12.00

18.00

Evening only

40.00

20.00

30.00

 

36.00

18.00

27.00

               

Discounts

Category 2 - Village organisations & recognised organisations
Category 3 - Village residents, registered charities & local sports clubs 25%

 Hiring times

Morning 08.00 - 13.00

Afternoon 13.00 - 18.00

Evening 18.00 - Midnight (Vacation by 00.00 hrs)

We suggest the 'function end' time should be 11pm in order for the hall to be exited by all persons by midnight

We offer a special wedding hire 'package' from Friday 1pm - Sunday 11am, details upon request.

Bar closing and music cessation time is 11pm (latest). 

 

STANDARD CONDITIONS OF HIRE

 If the Hirer is in any doubt as to the meaning of the following, the Caretaker Mike Jerrard (Telephone as above) should immediately be consulted.

HIRERS ARE REQUESTED TO READ THE FOLLOWING BEFORE SIGNING THE HIRING AGREEMENT

  1. *THE HIRER who will be the Person in Charge (or their appointee) will, during the period of the hiring, be present on the premises, when persons are in the hall and be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction of the highway. The trustees accept no responsibility for any criminal damage to patrons’ property whether within the building or in the car park and garden. You may appoint a ‘Person in Charge’ on your behalf.*                                                                                                                                                                                                                                     

  2. THE PERSON IN CHARGE shall read and understand the Emergency and Fire Safety Procedure which is posted in the foyer/entrance area of the Village hall and shall be the “person in charge” as stated in that procedure. Societies/Groups/Organisations etc should appoint a 'Person in Charge' for this purpose, whenever their group is using the building. Fire escape doors should never be blocked and be fully accessible at all times.                                 

  3. Extra parking can be arranged by the management but at the risk of the vehicle owner, this is not covered by the village hall’s insurers (or by the sports field if this is used)                        

  4. *THE HIRER shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same (and particularly fireworks or the like) or any insurance policies in respect thereof nor allow the consumption of alcoholic liquor thereon except as stipulated at paragraphs 10 and 11 of the Hiring Agreement. Fire pits are not permitted.

 

  1. THE HIRER shall indemnify the Committee for the cost of the repair of any damage done to any part of the property or any curtilage thereof or the contents of the building, which may occur during the hiring or as a result of the hiring. Smoking is not allowed by law in any part of the premises.                                                                                                                                                                                                                                                                                                                                                 

  2. AT THE END of the hiring, the Hirer shall vacate the premises at the time stipulated at paragraph 7 of the Agreement, and shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, all function related refuse to be taken away from the hall premises and not left on site, otherwise the Committee may make an additional charge for late vacation or for otherwise not meeting these conditions. Any failure to meet these conditions will be taken into account when considering any future application by the Hirer for the hire of the hall. Cleaning materials and equipment are available.

 

  1. YOUNG PERSONS IN THE HALL shall be properly supervised by adults at all times, inside and outside of the building

 

  1. IN THE EVENT of the Hall or any part thereof being rendered unfit for the use for which it has been hired the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.

 

  1. DUE TO ROAD WIDTH RESTRICTIONS, hall users are respectfully asked NOT to park in West Park Lane, to the north of the Hall. Extra parking is available by arrangement with the Caretaker.

 

  1. HIRERS OR THEIR CATERERS are requested take away ALL refuse, from the Village Hall premises at the end of the hire. The village hall accepts no responsibily for any illness or death resulting from the consumption of food prepared on the premises or from food brought onto the premises for consumption therein.

 

  1. *THE PROVISION OF A LICENSED BAR for the sale of intoxicating liquor is permitted only if it is provided by ‘THE BEAR INN’.) Whilst the bar is open hirers may not provide their own alcohol and their guests may not bring alcohol onto or into the premises (including the car park and garden) without prior arrangement with The Designated Premises Supervisor (via the caretaker). There will be no other alcohol available to any persons inside or outside of the building, Where a licensed bar is provided, bar staff may request age ID. The latest the bar may serve is 11pm (23.00). The consumption of alcohol is not permitted outside the building after 11pm (23.00). Bookings for a licensed bar can be made at the same time as the hall booking.

  2. *WHERE A LICENSED BAR IS NOT provided the Hirer may, in certain circumstances, serve but not sell alcohol but only with the permission of the Designated Premises Supervisor (via the Caretaker).

 

  1. *THE HIRER MUST ENSURE that their patrons or guests leave the premises at the end of the function in a quiet and orderly manner and to keep noise outside the building to a minimum during the function (particularly when patrons or guests are smoking outside), due the close proximity of local residents’ dwellings.

 

  1. *DURING THE PLAYING OF AMPLIFIED MUSIC AND SPEECH * (including Disco or live band) hirers MUST keep doors and windows closed (Doors except for access and egress) notices are posted to this effect. Extractor fans should be used for ventilation. In deference to local residents and to avoid noise pollution complaints, whenever music is played it shall cease at 11.00 p.m. (23.00)

  2. The playing of amplified music whether disco or live band is not permitted on a SUNDAY. (Background music is excepted)

 

  1. DURING THE PLAYING OF AMPLIFIED MUSIC AND SPEECH all amplifying equipment must be powered from the DARK BROWN socket located at the west end of the hall (controlled by the ‘Noise Limiter’) and no other power source. FAILURE TO COMPLY MAY RESULT IN THE IMMEDIATE TERMINATION OF THE FUNCTION BY A MEMBER OF THE HALL MANAGEMENT OR THEIR REPRESENTATIVES.

                * CONDITIONS OF THE VILLAGE HALL’S PREMISES LICENSE

 

DATA PROTECTION POLICY

Damerham Village Hall needs to keep certain information about its trustees, volunteers and service users to carry out its day to day operations, to meet its objectives and to comply with legal obligations.

 The organisation is committed to ensuring that any personal data will be dealt with in line with the Data Protection Act 1998. To comply with the law, personal information will be collected and used fairly, stored safely and not disclosed to any other person unlawfully.

 The aim of this policy is to ensure that everyone handling personal data is fully aware of the requirements and acts in accordance with data protection procedures. In line with the Data Protection Act 1998 principles, we will ensure that personal data will:

  • Be obtained fairly and lawfully and for a specific and lawful purpose

  • Be adequate, relevant but not excessive

  • Be accurate and kept up to date

  • Not be held longer than necessary

  • Be processed in accordance with the rights of data subjects

  • Be subject to appropriate security measures

Damerham Village Hall processes the following personal information:

  • Trustees / committee members – Names, addresses and contact details

  • Volunteers – Names and contact details · Service users – Names and contact details

Damerham Village Hall will ensure your data will:

  • Data will not be sold to companies or given to public organisations. Personal data (names, addresses, emails, phone numbers) will only be passed on to a third party with written consent (e.g. someone who wants to contact someone else who does want their information public)

  • Be processed for the purposes stated only.

  • In the case of contact details, these may be stored for the purpose of informing the community about events, activities etc, but this will not include personal information other than that which has been permitted and an opt-out option will apply.

  • Be accurate and be kept up to date

  • Be erased as soon as out of date or when not necessary

  • Be kept in a safe place and, where relevant, on a computer which is password protected

Damerham Village Hall is a registered charity, registration number 301798